ACCP Constitution

Association for Comparative Clinical Pathology (ACCP) - 2002

 

1.        TITLE

 

The name of the Association is "The Association For Comparative Clinical Pathology". (Hereinafter called "the Association").

 

 

2.        OBJECTS AND POWERS

 

(a) The Association is established to:             

 

                 (i) Promote discussion to provide a better knowledge and understanding of all aspects of Comparative Clinical Pathology, including                                 haematology, clinical biochemistry and cytology.

                (ii) Promote education and training in the subject

 

                (iii) Encourage research and the publication of data.

               

(b) In furtherance of the said objects but not otherwise the Association may:

 

                 (i) Promote and carry out or assist in promoting and carrying out research, surveys and investigations and publish the useful result thereof.

                 (ii) Arrange and provide for or join in arranging and providing for the holding of exhibitions, meetings, lectures, classes, seminars and                                training courses.

                 (iii) Collect and disseminate information on all matters affecting the said objects and exchange such information with other bodies or                                 individuals having similar objects whether in this country or overseas.

                 (iv) Cause to be written and printed or otherwise reproduced and circulated, gratuitously or otherwise, such papers, books, periodicals,                             pamphlets or other documents or films or recorded tapes (whether audio or visual or both) as shall further the said objects.

                 (v) Subject to such consents as may be required by law, borrow or raise money for the said objects and accept gifts on such terms and on                        such security as shall be deemed necessary.

                 (vi) Raise funds and invite and receive contributions from any person or persons whatsoever by way of subscription or otherwise                                       PROVIDED THAT the Association shall not undertake permanent trading activities in raising funds for the said objects.

                 (vii) Invest the monies of the Association not immediately required for the said objects in or upon such investments, securities or property                         as may be thought fit, subject nevertheless to such conditions (if any) as may for the time being be imposed or required by law.

                 (viii) Do all such other things as are lawful for the attainment of the said objects.

 

  1. MEMBERSHIP

 

 

(a) Institution membership shall be open to organisations (industrial, commercial or academic) who are interested in furthering the work of the Association and who have paid the annual subscription as laid down from time to time by the Executive Committee hereinafter mentioned.  Up to three members of one organisation will be covered by this membership.  Additional membership can be obtained as individuals.

 

(b) Individual membership of the Association shall be open to any individual who is interested in furthering the work of the Association and who has paid the annual subscription as laid down from time to time by the Executive Committee hereinafter mentioned.

 

(c) Honorary members may be appointed at the discretion of the aforesaid Executive Committee. Honorary members shall not be entitled to vote.

 

(d) The said Executive Committee shall have the right:-

 

                (i) To approve or reject applications for membership, and

 

               (ii) For good and sufficient reason to terminate the membership of any individual or organisation PROVIDED THAT the individual member concerned or the individual member representing such organisation (as the case may be) shall have the right to be heard by the said Executive Committee before a final decision is made. The individual shall have the right to appeal to the Committee if the individual believes that the circumstances have changed such as to render them suitable for re-consideration as a member of the Association.

4.         HONORARY OFFICERS

(a)           At the annual general meeting hereinafter mentioned the Association shall elect a Chairman, Secretary, Treasurer, Conference Manager and such other Honorary officers and committee members (at least 4 individuals), as the Association shall from time to time decide.

 

(b)           The Chairman and the Honorary Officers of the Association shall hold office until the conclusion of the Annual General Meeting of the Association 3 years after their election and shall be eligible for re-election PROVIDED THAT no Honorary Officer shall be in office for no more than two consecutive periods. On the expiration of such period, 1 further year must elapse before any former Honorary Officer shall be eligible for re-election.

 

(c)           The Chairman and Honorary Officers shall be ex officio members of the Association, the said Executive Committee and any other committee.

 

(d)           The Association shall appoint one or more qualified auditors and may decide their remuneration (if any).

 

5.             EXECUTIVE COMMITTEE

 

(a)  Subject as hereinafter mentioned the policy and general management of the affairs of the Association shall be directed by an Executive Committee (hereinafter called "the Committee") which shall meet not less than twice a year and when completed shall consist of not less than 5 members.

 

(b)  The members of the Committee shall be elected at the annual general meeting of the Association in accordance with Clause 6 hereof.(c)  Election to the Committee shall be for 3 years with provision for re-election for a further term of 3 years PROVIDED THAT no Committee member shall hold office for more than two  consecutive periods. On the expiration of such period 1 further year must elapse before any former Committee member shall be eligible for re-election. Provision shall be made such that no more than 4 members of the Committee shall retire in any one year.

 

(d)  In addition to the members so elected and to those serving by virtue of Clause 4 (c) hereof, the Committee may co-opt up to 3 further members being full members of the Association whether individual or representative or a combination of both who shall serve until the conclusion of the next Annual General Meeting after individual co-option PROVIDED THAT the number of co-opted members shall not exceed one-third of the total membership of the Committee at the time of co-option. Co-opted members shall be entitled to vote at meetings of the Committee.

 

(e)  Any casual vacancy on the Committee may be filled up by the Committee and any person appointed to fill that vacancy shall hold office until the conclusion of the next Annual General Meeting of the Association and shall be eligible for election at that meeting.

 

(f)  The proceedings of the Committee shall not be invalidated by any failure to elect or any defect in the election, appointment, co-option or qualification of any member.

 

(g) The Committee shall appoint such special committees as may be deemed necessary by the Committee and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such special or standing committees shall be reported back to the Committee as soon as possible.

 

6.       MEETINGS OF THE ASSOCIATION

 

(a)  An annual General Meeting of the Association shall be held Annually, at such time (being not more than 15 months after the holding of the preceding Annual General Meeting) and place as the Committee shall determine. At least 21 clear days notice shall be given in writing (e-mail) by the  association Secretary to members. At such Annual General Meeting the business shall include the election of Honorary Officers, the appointment of an auditor or auditors, the consideration of an annual report of the work done by or under the auspices of the Committee and of the audited accounts, and the transaction of such other matters as may from time to time be necessary.

 

(b)  The Chairman of the Committee may at any time at his/her discretion and the association Secretary shall within 21 days of receiving a written request to do so, signed by not less than 30% of full members whether individual or institutional, and giving reasons for the request, call a Special General Meeting of the Association.

7.      NOMINATIONS OF HONORARY OFFICERS AND COMMITTEE MEMBERS

 

Only full members of the Association whether individual or institutional shall be eligible to serve as Honorary Officer or members of the Committee. Nominations for Honorary Officers or members of the Committee must be made by full members of the Association in writing and must be in the hands of the  association Secretary at least 30 days before the Annual General Meeting. Should Nominations exceed vacancies, election shall be by a system of postal and/or electronic voting (the arrangements for which shall be made by the Committee).

8.      RULES OF PROCEDURE AT ALL BUSINESS MEETINGS

 

(a)           Quorum A quorum at a business meeting of the Association shall be one-fifth of the total actual membership of the Association for the time being and one-half of the Committee or committee (as the case may be) or such other number as the Association may in General Meeting from time to time determine.

 

(b)           Voting Save as otherwise herein provided, all questions arising at any meeting shall be decided by a simple majority of those present and entitled to vote thereat. Arrangements for proxy voting may from time to time he made by the Committee PROVIDED ALWAYS THAT no such arrangements shall be made with regard to Clauses 11 and 12 hereof. No person shall exercise more than one vote notwithstanding that he or she may have been appointed to represent two or more interests, but in case of an equality of votes the chairman of the meeting shall have a second or casting vote.

 

(c)  Minutes Minute books shall be kept by the Committee and all other committees, and the appropriate secretary shall enter therein a record of all proceedings and resolutions.

 

(d)  Standing Orders and Rules The Committee shall have the power to adopt and issue Standing Orders and / or Rules for the Association. Such Standing Orders and / or Rules shall come into operation immediately PROVIDED ALWAYS THAT they shall be subject to review by the Association in General Meeting and shall not be inconsistent with provision of this constitution.

9.      FINANCE

 

(a)  All monies raised by or on behalf of the Association shall be applied to further the objects of the Association and for no other purpose PROVIDED THAT nothing herein contained shall prevent the payment in good faith of reasonable and proper remuneration to any employee of the Association or the repayment to members of the Committee or of any committee appointed under Clause 5 (h) hereof of reasonable out of pocket expenses.

 

(b) The Honorary Treasurer shall keep proper accounts of the finances of the Association.

 

(c) The accounts shall be audited at least once a year by the auditor or auditors appointed at the Annual General Meeting.

 

(d) An audited statement of the accounts for the last financial year shall be submitted by the Committee to the Annual General Meeting as aforesaid.

 

(e) An account shall be opened in the name of the Association with an established bank or building society as the Committee shall from time to time decide. The Committee shall authorise in writing the Treasurer, the Secretary of the Association and two members of the Committee to sign cheques or withdrawal forms on behalf of the Association. All cheques or withdrawal forms must be signed by not less than two of the four authorised signatories.

 

10.      TRUST PROPERTY

 

The title to all real or personal property which may be acquired for or on behalf of the Association shall be vested in a corporation lawfully entitled to act as Custodian Trustee or in not less than 3 or more than 5 individual members (not being members of the Committee).

 

11.      ALTERATIONS TO THE CONSTITUTION

 

Any alternations to this constitution shall receive the assent of not less than two-thirds of the full membership for the time being whether individual or institutional present and voting at a meeting specially called for the purpose PROVIDED THAT notice of any alteration shall have been received by the General Secretary in writing not less than 21 clear days before the meeting at which the alteration is to be proposed. At least 12 clear days notice in  writing of such a meeting, setting forth the terms of the alteration, shall be sent by the  association Secretary to each member of the Association PROVIDED THAT no alteration shall be made which would have the effect of causing the Association to cease to be a charity at law.

12.      DISSOLUTION

 

If the Committee by a simple majority decide at any time that on the ground of expense or otherwise it is necessary or advisable to dissolve the Association, it shall call a meeting of all members of the Association who have the power to vote, of which meeting not less than 21 days notice (stating the terms of the Resolution to be proposed thereat) shall be given. If such decision be confirmed by a simple majority of those present and voting at such meeting the Committee shall have the power to dispose of any assets held by or on behalf of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the object of the Association as the Committee may determine.

 

13.      NOTICES

 

Any notice may be served by the association Secretary on any member personally or on its appointed representative as the case may be, or by sending it through the post in a prepaid letter or electronic-mail, addressed to such member at his, her or its last know address in the United Kingdom, and any letter so sent shall be deemed to have been received within ten days of posting.

 

14.     INTERPRETATION

 

For the interpretation of this Constitution, the Interpretation Act, 1978, shall apply as it applies to the interpretation of an Act of Parliament.

 

 

ELECTED OFFICERS

Chairperson

  • Association Secretary

  • Treasurer

  • Conference Manager

  • Four Committee members

 

Within the above members, further roles will be designated:

  • Corporate Liaison Officer

  • Membership Development Officer